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Hello

FlexFlow VA (TM) offers virtual assistant help to providers with scheduling, general administrative duties, improve patient services, and marketing support to grow your therapy practice.

How We Work

At Flex Flow VA (TM), your skilled Virtual Assistant is prepared to support a wide range of tasks and can adapt to meet the unique needs of your practice.

INTAKE AND SCHEDULING
40 hours monthly, starting at $1210

  • Schedule new and current clients in your EHR

  • Screen new clients

  • Send intake forms and manage your intake process

  • Reschedule clients

  • Manage your waitlist

  • Monitor and respond to email and voicemail inquires and referrals within a day

  • Provide a scheduling link for client to reserve a convenient callback time

INSURANCE BILLING
40 hours monthly, starting at $1520

  • Verify insurance benefits

  • Claims submissions

  • Process Copays

  • Payment posting

  • Identify and process claims errors

  • Research and resolve claim denials and rejections

  • Send invoices, process credit cards, update credit cards

  • Client communication

Social Media Management
20 hours monthly, starting at $1100

  • Creating social graphics (Canva)

  • Scheduling and posting content

  • Content calendar collaboration

  • Assist with the creation and sending of newsletter

  • Podcast/Livestream content coaching

Set Up Onboarding is included in initial subscription hours.*40 hours is our most popular package. However, we can tailor a package to the hours that your company needs upon request.

"Spend your energy where it matters most—on your clients."

About

Photo of woman smiling, dressed in black with a gold painted wall behind her.

Danica, Founder of FlexFlow VA (TM)

"Simplify your practice management for happier clients and a stress-free you."

At FlexFlow VA (TM), we provide seamless, efficient, and reliable virtual assistant services tailored to small businesses and mental health agencies. We understand the complexities of managing operations while ensuring compliance and confidentiality.Working in HIPAA-compliant environments, we specialize in handling sensitive information with the highest level of professionalism and security. Our expertise includes managing essential administrative tasks, billing assistance, client communication, and social media management.Whether you’re hiring your first virtual assistant or need customized solutions, FlexFlow VA (TM) ensures smooth, secure, and efficient operations—so you can focus on what matters most. Let us simplify your to-do list and keep your business flowing effortlessly.

Schedule a call

"Spend your energy where it matters most—on your clients."

To inquire about other services or to schedule a consult.